This position is responsible for the post-award administration function of Letter of Credit (LOC) draws as part of the Research Finance Accounting Team. The Research Accountant will be required to maintain and adhere to a complex schedule of draws to ensure that all funds are available when requested and appropriately recorded and reconciling with the grants module and ultimately the general ledger.
The Research Finance Team strives for excellence in providing support and oversight in administratively managing sponsored projects, monitoring associated financial compliance requirements in accordance with sponsor regulations and university policies, and providing analytical and cost accounting expertise to the management of Vanderbilt’s research enterprise. Research Finance includes the Research Financial Specialists that provide central oversight for project expenditures, financial reconciliation, financial reporting, and award closeout, the Research Accountants that perform invoicing, cash management and accounts receivable management, and the Data and Cost Analysts that perform cost accounting activities and institutional research reporting as well as award setup and effort certification compliance oversight.
Duties and Responsibilities:
- Responsible for preparing all letter of credit draws for research services including ensuring all necessary documentation is complete and accurate
- Expert on process for LOC draws including specific instructions by sponsor to ensure all draws are timely and meet compliance requirements
- Maintain complex schedule of letter of credit draws
- Orchestrate letter of credit draws with sponsors in accordance with draw schedules and university policies
- Record all LOC draws timely and accurately within Oracle to ensure grants module accurately reflects grants financial position
- Investigate and follow up on any letter of credit variances from funds drawn and allowable amounts
- Identifies opportunities for process improvements and changes to policies and procedures to facilitate automation and fully utilize system capabilities
- A Bachelor’s degree from an accredited institution of higher education is necessary.
- A Bachelor’s degree with an emphasis in accounting or finance is preferred.
- Skill in advanced Excel, Word, and PowerPoint applications is necessary.
- Time management skills and the ability to work well in a team environment is necessary.
- Knowledge of accounting principles and general ledger is necessary.
- Understanding of Enterprise Resource Planning (ERP) systems is preferred.
- Proven detail-oriented work style in collaboration with effective written and verbal communication skills is necessary.
- Ability to build and maintain effective working relationships with a range of people, understanding their needs and goals is necessary.
- Ability to work co-operatively with others as part of a team, as opposed to working separately or competitively, is necessary.
- Openness to change, adaptability, and the ability to work effectively in a variety of situations, with individuals or groups is necessary.
- Ability to understand and appreciate different and opposing perspectives on an issue is necessary.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Vanderbilt is a community of talented and diverse staff & faculty! At Vanderbilt University, our work – regardless of title or role – is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster, and sustain opportunities as an employer of choice through:
- Working and growing together as a community of communities… we are One Vanderbilt.
- Providing a work environment where every staff and faculty member can be their authentic and best self while providing the resources and opportunities to learn and grow.
- Encouraging the development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.